Policies and procedures are foundational at UCR. Policies show us what type of place UCR is–how we are to treat one another, and how we can expect to be treated. Policies and procedures show us how we are expected to do certain aspects of our jobs, and how we conduct ourselves when representing the university.
The Chief Compliance Office supports the system ethics and compliance program by helping the administration create and maintain policies and procedures.
Proposed Policies and Procedures
New UCR Proposed Policies or Procedures
There are currently no new UCR policies or procedures posted here for 30-day notice and comment period.
Proposed Amendments or Revisions to UCR Policies or Procedures
There are currently no policy amendments or revisions posted here for 30-day notice and comment period.
New and Recently Updated Presidential (UC) Policies
This is a selected list of UC Presidential Policies that have recently been updated (newly issued or revised), beginning with the most recent effective policy:
Gender Recognition and Lived Name
This is a new Presidential Policy which ensures that all University-issued identification documents display personal identification information that recognizes individual's accurate gender identity and lived name. The policy stipulates that the University must provide the minimum three equally recognized gender options in university information systems -- woman, man, and nonbinary -- and an efficient process for current students, employees, and UC alumni and affiliates to retroactively amend their gender designation and lived names in information systems, on university-issued documents, including eligible academic documents. The policy is effective as of November 6, 2020 with full implementation of the policy and procedures to be completed no later than December 31, 2023. This policy has undergone the full systemwide review process.
Gender Recognition and Lived Name (Effective Date: 11/6/2020)
Protections of Human Subjects in Research
The policy has undergone a systemwide comprehensive review. Revisions to the policy include a new definition section for the policy; an explanation of the ethical principles that the University follows for Human Subjects Research; a statement that the University's commitment to Human Subjects applies to all Human Subjects Research in which the University is engaged, regardless of funding source or the institution that provided the IRB review; an explanation that campuses may replace the Common Rule requirements with commensurate protections for Human Subjects when the University is engaged in research that is not subject to the Common Rule; and a description of the responsibilities of the campuses, IRBs, other oversight offices and committees, and researchers for compliance with this policy.
Protections of Human Subjects in Research (Effective Date: 11/6/2020)
Self-Supporting Graduate Professional Degree Programs (SSGPDP) Policy
There were minor technical revisions made to the policy to include a more appropriate timeline for the submittal and review of proposed student charges. All of the updates or additions are intended to clarify the policy, enhance readability and do not change the substance or principles.
Self-Supporting Graduate Professional Degree Programs (SSGPDP) Policy (Effective Date: 9/30/2020)
Anatomical Donation Program and Anatomical Materials
The policy was reviewed and updated as a part of a routine 3-year cycle. Updates were made to pronouns, to titles and credentials and to the policy title; to clarify committee memberships (inclusion of UCR SOM member and delineation of SME’s); reference additional guidance (e.g. COVID-19); and replace the appendices with the most current versions of those documents. One clarifying statement was added to address the appropriateness of facilities where anatomical materials are used. All of the updates or additions are intended to clarify the policy and do not change the substance or principles.
Anatomical Donation Program and Anatomical Materials (Effective Date: 9/28/2020)
New Sexual Violence and Sexual Harassment Policy and Implementing Frameworks
On August 14, 2020, the University of California issued a revised Sexual Violence and Sexual Harassment ("SVSH") Policy and corresponding frameworks. The revision was required to comply with the Title IX regulations issued by the U.S. Department of Education (DOE), which became effective on the same date.
- Sexual Violence Sexual Harassment ("SVSH") Policy
- PACAOS-100: Student Conduct and Discipline
- PACAOS-Appendix E: Sexual Violence and Sexual Harassment Student Adjudication Framework
- PACAOS-Appendix F: Sexual Violence and Sexual Harassment Student Investigation and Adjudication Framework for DOE-Covered Conduct
- SVSH Investigation and Adjudication Framework for Senate and Non-Senate Faculty
- SVSH Investigation and Adjudication Framework for Staff and Non-Faculty Academic Personnel
Native American Cultural Affiliation and Repatriation
The Policy describes the University’s principles and policies regarding the cultural affiliation, repatriation, and stewardship of Native American and Native Hawaiian human remains and cultural items currently held on UC campuses. The Policy was drafted in collaboration with the Cultural Affiliation and Repatriation Policy Advisory Workgroup, a Workgroup comprised of four UC Academic Senate members nominated by the Academic Senate and four tribal members nominated by the President's Native American Advisory Council.
- Native American Cultural Affiliation and Repatriation Policy - INTERIM Policy (Effective Date: 7/24/2020)
The policy is annually reviewed by the systemwide Sustainability Steering Committee (SSC) for required updates and revisions. Current revisions include updating targets and additional requirements to Climate Protection, Zero Waste, UC Health, and Sustainable Food Services sections.
- Sustainable Practices (Effective Date: 7/24/2020)
Open Access for Theses and Dissertations
This new policy was developed in response to a March 2016 request from the Systemwide Library and Scholarly Information Advisory Committee (SLASIAC), which advises on academic copyright-related matters, systemwide library policies, and strategies to facilitate the transmissions of scholarly communications in a digital environment.
- Open Access for Theses and Dissertations (Effective Date: 3/25/2020)
For additional Presidential (UC) policy updates and revisions, visit the UCOP website at: https://policy.ucop.edu/policy-changes/index.html
Proposed Presidential (UC) Policies or Procedures or Proposed Revisions
This section includes Presidential Policies that have been added, updated, or revised and are posted to allow review of the changes:
Guidelines on Responsible Employee Investigations
An important provision in the systemwide Sexual Violence and Sexual Harassment (SVSH) Policy requires that all University employees who are not designated as confidential report possible sexual harassment (and other Prohibited Conduct) to the Title IX Office, under certain circumstances. In consultation with the location Title IX Officers and UC Legal, the UC Systemwide Title IX Office developed in Guidelines on Responsible Employee Investigations to help promote consistency in how the University responds to information that a Responsible Employee may have failed to comply with their reporting obligations.
The UC Systemwide Title IX Director has asked that we share the Guidelines with campus constituents and solicit their feedback. The plan is to issue the final guidelines before the end of the calendar year. To meet this timeline, please submit feedback to Suzanne Taylor, UC Systemwide Title IX Director, at email@example.com or the UCR Policy contact at firstname.lastname@example.org by December 1, 2020.
IS-12: IT Recovery
The University of California Office of the President invites comments on proposed Presidential Policy - Business and Finance Bulletin IS-12: IT Recovery. The policy was revised by a systemwide workgroup that consisted of 14 representatives from various functions across the system.
If you have any questions about this revision, please contact Robert Smith, UC Systemwide IT Policy Director, at email@example.com or firstname.lastname@example.org. If you would like to provide feedback, please submit your comments to Robert Smith or email@example.com by February 26, 2021.
Unrelated Business Income and Expenses (BFB-A-61)
This policy went through technical review. Revisions include the following: replaced OMB Circular A-21 with 2 CFR Part 200, updated to include changes made to UBTI and net operating loss reporting under the addition of I.R.C. Section 512(a)(6) due to the Tax Cuts and Jobs Act (TCJA)also referred to as P.L, 115-97, and the Coronavirus Aid, Relief, and Economic Security (CARES) Act and other minor technical revisions.
Unrelated Business Income and Expenses - (Comment Period End: 11/25/2020)
The Office of the President posts additional Presidential policy updates or revisions for campus comment on the UCOP website at https://policy.ucop.edu/policy-changes/index.html